General Summary:
The main responsibility of an MD’s secretary is of an administrative and executive nature. She relieves the MD of administrative functions in order to increase the time the MD has for building the Group both internally and corporately.

Duties and Responsibilities:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all correspondence.
• Handle travel arrangements for all employees.
• Handle confidential documents.
• Maintain electronic and paper records ensuring information is organized and easily accessible.

Skills Required:

• Proven experience as executive secretary.
• Pleasant personality, tactful and has good interpersonal skills.
• Able to work independently.
• Able to maintain high levels of professionalism and confidentiality.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Excellent command of both written and spoken English. Knowledge of Mandarin will be an added advantage.
• Proficient in Microsoft office application.

Qualifications:

• Candidate must possess at least a professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Secretarial, Business Studies/Administration/ Management or equivalent
• Minimum 5 years of working experience.

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